How to Recover Permanently Deleted Gmail Emails

Gmail is one of the most popular email services around, and is used by over a billion people, worldwide. The Gmail client offers a number of cool features to manage your email, and easily organize it. The “Trash” in Gmail, is foolproof, as it stores deleted emails for 30 days (or until you permanently delete them yourself, whichever comes first). However, every now and then, one may encounter an issue, where you accidentally deleted an email, and can’t seem to find it. Obviously, the first place to look into, in such a situation, is the Trash folder, and if that doesn’t work… well, you still have a couple of things you can try. So, if you want to recover deleted Gmail messages, here are a couple of things you can try:

Recover Deleted Gmail Emails: Report Issue to Google

If you’ve permanently deleted some of your emails, without pausing to think if you may need them later, then you’re pretty much out of luck. There is no way in the Gmail interface to even attempt recovery of deleted emails. However, the good news is that you can report your issue to Google, and they may be able to restore your emails for you.

To report an issue to Google, simply submit a report to Google, with all the information that you have, and they will try and help you out.

You will need to mention an email address where Google representatives can contact you, along with additional information, including the date when you first noticed the missing emails, as well as a description of your issue (along with any steps to reproduce your issue).

submit report to google

NoteThis service is meant for users who have lost their data due to unauthorized access to their accounts, which is why Google may decide not to help you, if you deleted the emails yourself. However, in some cases, you may be able to get Google to help you out, even if yours is not a case of unauthorized access to a Gmail account.

2. Restore Deleted Gmail Emails: G Suite Users

If you’re a G Suite user, and you’ve accidentally deleted some of your emails, not only from your Inbox, but also from the Trash folder, all is not lost. If you’re the administrator for the G Suite accounts, you can restore deleted Gmail messages for a single user (or up to 10 users), by going to your Admin console.

NoteEven as an admin, you can only restore data that was deleted within the last 25 days. Any data that was deleted more than 25 days back, can’t be recovered.

If you want to restore a G Suite user’s deleted data, these are the steps you need to follow:

  • Log into your G Suite administrator account, and go to the Admin console. Here, click on “Users”, to view all the users in your organisation.

admin console users

  • From the list of users, click on the user you want to recover data for.

click on user name

  • Then, in the user’s page, click on the three dot icon on the top right, and click on “Restore Data“.

click on more and restore data

  • You will see a modal, asking you for the date, and the service. Fill in the date range for which you want to restore the data, and select “Gmail”, as the service. Note that you can’t use dates farther than 25 days back. Also, leaving these fields empty will return an error. Once done, click on “Restore Data“.

restore data date range and gmail

Any other ways to Recover Deleted Gmail Messages?

Apparently, if you’re using third party clients to access your Gmail emails with IMAP, or POP3, there are chances that the emails you deleted from Gmail were not synced with your client, so you may be able to recover your emails from there. However, this method did not work for me, so take it with a pinch of salt.

There are also a number of third party (and usually shady) apps, and tools that claim to be able to restore your deleted emails, however they never work, and letting such tools access your Gmail account is generally not advisable due to privacy and security concerns. As a rule of thumb, you should never trust such third party tools with your Google account credentials, or allow them access to any part of your ID.

SEE ALSO: How to Forward Multiple Emails in Gmail

Recover Deleted Gmail Emails Using These Methods

Recovering deleted Gmail emails is not an easy task, and doesn’t work all the time. Obviously, if you’re a G Suite user, your administrator can restore your emails (within 25 days of deleting them), but for personal accounts, the method of submitting a report to Google is probably your best bet. Generally speaking, you should not delete emails, unless you’re absolutely sure you won’t need them again. Instead, you can archive the emails you don’t need any more, so you can get them if you need them at a later time.

So, have you ever permanently deleted an email that you ended up needing later? How did you get it back? Let us know about your experience with restoring deleted Gmail messages in the comments section below.

comment Comments 1
  • Malissa says:

    I deleted an email that I thought I didn’t need back in November I should say and now I have an issue that I need to prove that I was sent an agreement and signed for it.

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